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FIDE Handbook A. Administrative Subjects / 02. Financial Regulations / Financial Rules (effective from 1 Jan 2021) /
International Chess Federation
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FIDE Handbook
   CONTENTS
A. Administrative Subjects / 02. Financial Regulations / Financial Rules (effective from 1 Jan 2021) /

Financial Rules (effective from 1 Jan 2021)

FIDE FINANCIAL RULES (Approved by FIDE GA on 06/12/2020)

1. General

1.1 The Financial Rules set out the broad framework of financial management policies, procedures and controls adopted by FIDE in order to ensure its on-going solvency, the safeguarding of its assets, and the effective and efficient use of resources.

1.2 The financial year of FIDE begins on January 1st and ends on December 31st of each year.

1.3 Decisions made by the General Assembly concerning Financial Rules will come into effect on the first day of the next financial year unless the General Assembly decides otherwise.

1.4 FIDE shall use Euro as the functional currency for denominating budgets and financial statements. For statutory reporting under Swiss law, the financial statements shall be translated from Euro to Swiss Francs.

1.5 Appendices to FIDE Financial Rules are integral part of FIDE Financial Rules.

2. FIDE Treasurer

2.1 The Treasurer is responsible for financial management of FIDE.

2.2 The Treasurer, in cooperation with FIDE Council, shall develop financial management policies and procedures, which shall be in compliance with these present Financial Rules.

2.3 The Treasurer must manage FIDE finances in a conservative manner in order to ensure long-term financial viability of the organization.

2.4 The Treasurer must conduct the financial management on the basis of annual budgets approved by the General Assembly. One month before the General Assembly the Treasurer shall publish a proposal for the budget for the coming financial year, for further discussion and approval by the General Assembly. If the budget is not approved, FIDE shall function on the basis of the last budget adopted by the General Assembly. If the circumstances warrant, upon request by the Treasurer the FIDE Council can modify the budget between annual meetings of the General Assembly.

2.5 All documents that contain potential financial obligations by FIDE (including but not limited to employment contracts, contracts with contractors, service providers and other vendors, contracts for FIDE events, tournament regulations, and other documents that contain potential financial obligations by FIDE) must be approved by the Treasurer prior to signing the contracts and / or publication of such documents on FIDE website.

2.6 The Treasurer may delegate certain day-to-day financial management duties to appropriately qualified staff; however, in any case, the ultimate responsibility for FIDE finances stays with the Treasurer.

3. FIDE Financial Reporting

3.1 FIDE shall prepare annual financial statements in accordance with applicable Swiss laws.

3.2 FIDE annual financial statements shall be subject to full-scope audit by a recognized auditing firm, which shall be appointed by the General Assembly.

3.3 The Treasurer’s Report to the General Assembly shall comprise financial statements for the previous financial year (balance sheet, statement of income and expenses, and notes) together with the report by the auditor. After examination and approval of the Treasurer’s Report and the Report of the Verification Commission, the General Assembly shall discharge the Treasurer of his / her obligations for the financial year in question.

4. Bank Accounts

4.1 All FIDE bank accounts and investment accounts must at all times be kept solely at reputable banks and be held in FIDE`s name. FIDE may also use electronic payment systems for smaller payments. Money held in FIDE accounts in electronic payment systems must be transferred to FIDE bank accounts on a regular basis.

4.2 FIDE representative offices outside Switzerland may have bank accounts in relevant jurisdictions. These bank accounts shall be operated by the head of relevant representative office based on instructions of FIDE Treasurer.

4.3 Payment to / from FIDE shall be done by means of bank transfer or electronic payment systems. Cash payment can be made only under extraordinary circumstances.

4.4 All transactions shall be approved by at least two persons, one of whom must be the Treasurer (or his / her appointee).

4.5 When making payments FIDE should comply with all applicable government regulations including anti-money laundering requirements.

4.6 If FIDE would have to do repeat payment due to wrong account details provided by the beneficiary initially, FIDE may deduct EUR 100 (or equivalent in other currencies) from the transfer amount in order to compensate for the charges incurred due to an additional payment. The second payment can only be performed after the first transfer has returned to FIDE account unless the Treasurer decides otherwise due to the urgency of the situation.

4.7 A petty cash fund may be operated by the FIDE Secretariat which will be reconciled with the Treasurer on a monthly basis. Petty cash fund report shall be sent monthly to the Treasurer.

4.8 FIDE may use credit cards, which shall be paid in full on a monthly basis. The list of persons holding the cards, as well as the limits on the credit cards, shall be decided by the President and approved by Treasurer. FIDE credit cards shall be used exclusively for business expenses, such as travel expenses, office expenses, etc.; usage of cards for personal expenses is strictly prohibited. The card shall be used for electronic payments (card terminal or online). Cash withdrawals from ATM machines can be made only in exceptional circumstances when other means of payment are impossible.

5. Revenues and Expenses

5.1 Revenues

FIDE revenues accrue from:

  • Membership fees (Appendix A)

  • Fees for services provided by FIDE (Appendix B)

  • Income from FIDE events

  • Sponsorship & donations

  • Marketing income (TV and advertisement rights, licensing, royalties etc)

  • Merchandise sales

  • Investment dividends and bank interests

  • Any other income earned from activities aimed at promotion of FIDE mission

5.2 Costs

FIDE may incur expenses aimed exclusively at promotion of its mission stated in Article 2 (“Mission and Role of FIDE”) of FIDE Statutes. Such expenses may include, but not limited to:

  • Organization of official FIDE events

  • Organization of meetings of FIDE bodies

  • Administrative and office expenses

  • Employees’ salaries

  • Consultants’ and contractor’s fees

  • Travel expenses of FIDE officials and employees

  • Business development costs

  • Support of development programs of National Chess Federations, FIDE Continents and Affiliated Organizations

  • Any other reasonable expenses aimed at promotion of FIDE mission.

6. FIDE Fees

6.1 Fees levied by FIDE are stipulated in Appendices 1 and 2, which form an integral part of FIDE Financial Rules. Fees related to transfer of players are stipulated in Transfer Regulations and Rules of Eligibility for Players.

6.2 FIDE can receive fees from member federations as well as from individuals (players, arbiters, trainers, organizers, school instructors and other members of chess community). The FIDE Council, based on recommendations by the Treasurer, shall decide on the procedures of receiving payments from individuals.

6.3 Invoices to Member Federations

  • Member federations are responsible for all fees charged to them for all registered chess competitions that are held in their territories, as well as for all fees due by individuals (entry fees, title application and licence fees, exam fees, etc) who represent relevant member federations.

  • Submission by member federations rating reports, title & license applications, registrations for FIDE events, as well as bids to organize FIDE events represents unequivocal obligation by member federations to pay fees for the above-mentioned services.

  • In January and July each year, FIDE shall invoice all member federations for the services during the previous six months; January invoices shall also include the annual membership fees for the current year.

  • Member federations settling all outstanding amounts by the following 1 April / 1 October respectively shall be entitled to deduct 5% from the amount due. Federations that have not settled all outstanding amounts by the following 1 April / 1 October respectively are considered in arrears. The in-arrears period starts from 1 April / 1 October respectively and lasts until all outstanding amounts have been settled in full.

  • On 1st April and 1st October of each year the Treasurer shall publish on the FIDE website the list of member federations that are deemed to be over six months in arrears and have unpaid debt of more than EUR 500.

  • A member federation that has unpaid debt of more than EUR 500 and has been in arrears for more than six months cannot bid to organize any FIDE event. FIDE Council may decide on imposing additional penalties, such as suspension of FIDE services, prohibition for players from such member federation to participate in any official FIDE events, and sanctions against the federation’s officials until the arrears have been settled in full.

  • If a member federation has been in arrears for more than two years, the General Assembly may decide to temporarily exclude such federation.

  • FIDE Council can request Continental Associations not to allow member federations to participate in continental team events when that member federation has services withdrawn by FIDE due to non-payment of outstanding balances. Three months' notice shall be given to the Continental Associations by FIDE after a proposal has been approved by the Council. Players from temporarily excluded member federations shall not participate in any continental events.

  • Continental Associations can request that FIDE withdraws service to a member Federation that is in arrears with the Continental Association. A request must be sanctioned by the decision of the Continental Board and sent to FIDE Secretariat. Such requests shall be reviewed by FIDE Council who will review the presented information and will determine the sanctions. Shall the Council approve the request, the ratings of the players of the member federation in question will be withdrawn at the date of the next publication of the rating list, and other services will be withdrawn three months after the decision of the Council.

6.4 Fee Reduction for Developing Countries

  • Rating fees, entry fees for participation in FIDE tournaments, title application fees and license fees are waived for Level 5 and Level 4 developing countries.

  • Each Level 3 developing federation has EUR 500 per annum credit to be applied against rating fees, entry fees for participation in FIDE tournaments, title application fees and license fees. Shall the number after the subtraction of EUR 500 allowance be negative, the fees shall be zero.

6.5 Council Discretion to Reduce Fees

On the request by the Treasurer, the Council has the right to decide to reduce the amount of fees for a particular year if it finds the financial situation sustainable.

 

APPENDIX 1

Membership Fees

1.1 Membership fees for member federations shall be paid as decided by FIDE General Assembly held in Calvia, Spain in 2004:

Member Federation Current Membership Fees
Afghanistan 380
Albania 380
Algeria 380
Andorra 380
Angola 380
Antigua and Barbuda 380
Argentina 1500
Armenia 905
Aruba 380
Australia 905
Austria 1810
Azerbaijan 950
Bahamas 380
Bahrain 380
Bangladesh 380
Barbados 380
Belarus 1205
Belgium 905
Bermuda 380
Bhutan 380
Bolivia 380
Bosnia&Herzegovina 905
Botswana 380
Brazil 1135
Br. Virgin Islands 380
Brunei 380
Burkina Faso 380
Burundi 380
Cambodia 380
Cameroon 380
Cape Verde 380
Canada 1260
Cayman Islands 380
Central African Republic 380
Chad 380
Chile 1260
China 1580
Chinese Taipei 380
Colombia 750
Comorian Isles 380
Congo 380
Costa Rica 380
Croatia 1720
Cuba 1325
Cyprus 380
Czech Republic 1950
Denmark 1810
Djibouti 380
Dominican Republic 380
Ecuador 905
Egypt 905
El Salvador 380
England 2210
Equatorial Guinea 380
Eritrea 380
Estonia 750
Ethiopia 380
Faroe Islands 380
Fiji 380
Finland 1205
France 3080
Gabon 380
Georgia 1205
Germany 3320
Gambia 380
Ghana 380
Greece 1580
Grenada 380
Guam 380
Guatemala 380
Guernsey 380
Guyana 380
Haiti 380
Honduras 380
Hong Kong 380
Hungary 2370
Iceland 905
India 1520
Indonesia 750
Iran 750
Iraq 380
Ireland 750
Israel 1810
Italy 1810
Ivory Coast 380
Jamaica 380
Japan 380
Jersey 380
Jordan 380
Kazakhstan 1205
Kenya 380
Kosovo 380
Kyrgyzstan 380
Kuwait 380
Laos 380
Latvia 750
Lebanon 380
Lesotho 380
Liberia 380
Libya 380
Liechtenstein 380
Lithuania 905
Luxembourg 380
Macau 380
Madagascar 380
Malawi 380
Malaysia 380
Maldives 380
Mali 380
Malta 380
Mauritania 380
Mauritius 380
Mexico 905
Moldova 905
Monaco 380
Mongolia 380
Montenegro 380
Morocco 380
Mozambique 380
Myanmar 380
Namibia 380
Nauru 380
Nepal 380
Netherlands 2210
Netherlands Antilles 380
New Zealand 380
Nicaragua 380
Nigeria 380
North Macedonia 750
Norway 905
Oman 380
Pakistan 380
Palau 380
Palestine 380
Panama 380
Papua New Guinea 380
Paraguay 380
Peru 750
Philippines 790
Poland 2840
Portugal 905
Puerto Rico 380
Qatar 380
Romania 1410
Russia 3320
Rwanda 380
Saint Kitts and Nevis 380
San Marino 380
Sao Tome & Principe 380
Saudi Arabia 380
Scotland 750
Senegal 380
Serbia 1860
Seychelles 380
Sierra Leone 380
Singapore 380
Slovakia 1160
Slovenia 1260
Solomon Isles 380
Somalia 380
South Africa 380
South Korea 380
South Sudan 380
Spain 3320
Sri Lanka 380
Sudan 380
Surinam 380
Swaziland 380
Sweden 1900
Switzerland 1500
Syria 380
Tajikistan 380
Tanzania 380
Thailand 380
Togo 380
Timor Leste 380
Trinidad & Tobago 380
Tunisia 380
Turkey 905
Turkmenistan 380
Uganda 380
Ukraine 3080
United Arab Emirates 380
United States of America 2840
Uruguay 380
Uzbekistan 750
Venezuela 380
Vietnam 380
U.S. Virgin Islands 380
Wales 380
Yemen 380
Zambia 380
Zimbabwe 380

1.2 Affiliated Organizations shall pay a one-off fee of 1000 Euro on affiliation.

 

APPENDIX 2

1. Rating Fees

1.1 Rating Fees will be charged to the national federations in whose territories registered tournaments are held.

1.2 All rated tournaments are subject to rating fees. FIDE Council, at its sole discretion, may waive or reduce rating fees for rapid and blitz tournaments for a given year.
* FIDE Council decision:  "To waive rating fees for over-the-board Rapid and Blitz tournaments held in 2021 and 2022”

1.3 The Rating Fees are calculated as follows:

Round-Robin Tournaments / Matches with average rating of below 2230

EUR 1 per player

Round-Robin Tournaments / Matches with average rating 2230 - 2379

EUR 5 per player

Round-Robin Tournaments / Matches with average rating 2380 - 2599

EUR 10 per player

Round-Robin Tournaments / Matches with average rating 2600 - 2699

EUR 15 per player

Round-Robin Tournaments / Matches with average rating 2700 or higher

EUR 20 per player

Swiss Tournaments / Team Tournaments

Number of players who play rated games multiplied by EUR 1

Scheveningen Tournaments / Other Formats

Same as Round-Robin Tournaments

1.4 Penalties for late registration / reporting of tournaments:

1.4.1 According to FIDE Rating Regulations, the tournament and its playing schedule must be registered one week before the tournament starts; a national federation that fails to register a tournament as specified above shall be charged a penalty fee of 5 euros per day or part thereof.

1.4.2 According to FIDE Rating Regulations, the tournament report file for a FIDE registered tournament has to be uploading to the FIDE Rating Server no later than 30 days after the end of the tournament. A national federation that fails to submit a tournament report before the deadline specified above shall be charged 50 euro per month up to a maximum of two months, after which the tournament shall not be rated and the penalty fee of 100 euros shall apply.

1.5 Tournaments submitted for rating by federations that are not receiving services shall be returned to the federation. There will be a delay of three months from the time a federation no longer receives service to the implementation of this regulation.

2. Entry Fees for Participation in FIDE Tournaments

2.1 The entry fees for participation in FIDE tournaments are as follows:

Chess Olympiad

EUR 270 for each team

World Team Championship / World Women Team Championship

EUR 1000 for each team

World Junior / Youth / Cadets Team Championships

EUR 100 for each team

World Junior / Youth / Cadets Championships

EUR 70 for first player per each category from each federation1,2

EUR 140 for each additional player

World Youth / Cadets Rapid & Blitz Championship

EUR 70 for each player

World School Championship

EUR 40 per player

World Seniors Τeam Championship

EUR 0

World Seniors Championship

EUR 0

Notes:
1) except defending champion 

2) The organizing federation of World Junior / Youth / Cadet events can include without payment of entry fee: a) for individual events - seven players per category, b) for team events – two teams. Any further entries are charged at the additional player rate. In the case of a world event organised by a federation in the levels 3, 4 and 5 chess developing countries, the entry fees for all participants of the organising federation shall be waived.

2.2 In addition to events listed in paragraph 2.1 of the present Appendix 2, FIDE may organize other events including, but not limited to, World Amateurs Championship, World Cities Championship, World Corporate Championship, as well as various online championships. Entry fees for these events shall be approved by FIDE Council based on proposals by the Treasurer.

2.3 Continental Presidents shall inform the Treasurer of the names of those who have a personal right to enter another event as a result of their performance in a Continental Junior/Youth Championship. Continental Presidents shall issue to such players a document that can be handed to the organizers confirming their personal right of entry.

2.4 The entry fees must be paid to FIDE at the time the participant (participating team) is entered for the competition. Twenty per cent (20%) of the entry fees for FIDE events (except Olympiad) will go to the credit of the organizing federation (50% in case of levels 3, 4 and 5 developing countries federations).

2.4 Entry fees for late registration, withdrawal or no show shall be charged as follows:

  1. Late registration after the closing date - two times of stipulated entry fee

  2. Withdrawal after submission of registration - three times of stipulated entry fee

  3. No show after registration - five times of stipulated entry fee

If a player/team registers late and withdraws or does not appear, the federation will be charged the higher penalty.

2.5 All organizers of FIDE competitions must send to the FIDE Office the list of registration of participants three days after the registration deadline. The organizer shall be fined 1,000 euros for failing to do so.

2.6 Based on the penalty fees received, FIDE shall credit the appropriate amounts to the organizers according to paragraph 2.4 of the present Appendix 2.

3. Title Application and Licence Fees

3.1 For the application of titles, the following amounts will be charged to the federations of the players concerned:

Grandmaster

EUR 330

Woman Grandmaster

EUR 200

International Master

EUR 165

Woman International Master

EUR 100

FIDE Master

EUR 70

Woman FIDE Master

EUR 50

Candidate Master

EUR 50

Woman Candidate Master

EUR 30

International Arbiter

EUR 100

FIDE Arbiter

EUR 50

FIDE Senior Trainer

EUR 3001

FIDE Trainer

EUR 2001

FIDE Instructor

EUR 1001

National Instructor

EUR 501

Developmental Instructor

EUR 501

School Instructor

EUR 501

FIDE School Chess Leader

EUR 301

Early Years Skills Teacher

EUR 201

International Organizer

EUR 2002

Note:

1) Title Fee includes Licence Fee for two calendar years (the year of title award and the subsequent year)

2) Title Fee includes Licence Fee for four calendar years (the year of title award and three subsequent years)

3.2 Title applications received after the appropriate deadline shall be charged a supplement of 50%, while those received less than three days before the start of the meeting at which they are to be approved will not be considered.

3.3 Holders of the titles FIDE Senior Trainer, FIDE Trainer, FIDE Instructor, National Instructor, Developmental Instructor, School Instructor, FIDE Schools Chess Leader, Early Years Skills Teacher and International Organizer must renew their licenses on a regular basis as per the following schedule:

Title

Initial Licence Validity Period

Subsequent Licence Validity Period

Licence Fee for Subsequent Licence

FIDE Senior Trainer

2 years

4 years

EUR 180

FIDE Trainer

2 years

4 years

EUR 120

FIDE Instructor

2 years

4 years

EUR 60

National Instructor

2 years

4 years

EUR 30

Developmental Instructor

2 years

4 years

EUR 30

School Instructor

2 years

2 years

EUR 40

FIDE School Chess Leader

2 years

2 years

EUR 30

Early Years Skills Teacher

2 years

4 years

EUR 30

International Organizer

4 years

4 years

EUR 100

Licence renewal fees are due on each subsequent renewal date. Absence of payment of license fee by an individual or commitment by a member federation to pay the said license fee prior to the license expiration date shall lead to cancellation of the license.

3.4 Licence Fees for Arbiters

  • International Arbiters, FIDE Arbiters and National Arbiters working in FIDE-rated tournaments shall pay licence fee in order to be included in the list of active arbiters. The licence will be valid for life, on the condition the arbiter remains an active arbiter, and will be in effect from the day after FIDE has received the fee.

  • The licence for National Arbiters is valid for life.

  • If an Arbiter upgrades his / her title or category, only the difference between the title / category license fee has to be paid. The license fee will be charged together with the application fee for all arbiter titles awarded.

  • The licence fee shall be:

    A’ Category Arbiters (only IAs):

    EUR 300

    B’ Category Arbiters (only IAs):

    EUR 200

    C’ Category Arbiters (only IAs):

    EUR 160

    D’ Category Arbiters

    IAs

    FAs

    EUR 100

    EUR 80

    National Arbiters

    EUR 20

  • Failure to pay the licence fee will lead to exclusion from the FIDE Arbiters list. An arbiter who has become inactive is considered not to be licensed. In order to be active again the inactive arbiter has to pay for a new licence.

3.5 Seminar Fees

FIDE Commissions may organize seminars and charge participants seminar fees. Seminar fees shall be determined by relevant Commissions.

3.6 Examination Fees

FIDE Commissions may conduct examinations for qualification for titles and licences. Examination fee shall be determined by relevant Commissions but in any case shall be no more than EUR 100.

3.7 FIDE Council has the right to amend title and license fees for International Arbiter, FIDE Arbiter, National Arbiter, FIDE Senior Trainer, FIDE Trainer, FIDE Instructor, National Instructor, Developmental Instructor, School Instructor, FIDE Schools Chess Leader, Early Years Skills Teacher and International Organizer.

4. Bid Fees for Organization of FIDE Events

4.1 An application to organize a FIDE event shall be accompanied by non-refundable bid fee as per the following schedule:

Olympiad

EUR 5,000

World Team Championship

EUR 1,000

World Rapid and Blitz Championship

EUR 1,000

World Junior / Youth / Cadets Team Championships

EUR 1,000

World Youth / Cadets Championships

EUR 2,000

World Junior Championship

EUR 1,000

World Youth / Cadets Rapid & Blitz Championships

EUR 1,000

World School Championship

EUR 500

World Seniors Τeam Championship

EUR 500

World Seniors Championship

EUR 500

4.2 In addition to events listed in paragraph 4.1 of the present Appendix 2, FIDE may organize other events including, but not limited to, World Amateurs Championship, World Cities Championship, World Corporate Championship, as well as various online championships. Bid fees for these events shall be approved by FIDE Council based on proposals by the Treasurer.

4.3 If FIDE does not receive the bid fee by the bid deadline specified in particular regulations, such bids shall not be considered.

5. Deposit Fees for Organization of FIDE Events

5.1 Upon being awarded a FIDE event, the organizing member federation shall pay deposit fees as per the following schedule:

World Team Championship

EUR 10,000

World Rapid and Blitz Championship

EUR 10,000

World Junior / Youth / Cadets Team Championships

EUR 10,000

World Youth / Cadets Championships

EUR 30,000

World Junior Championship

EUR 10,000

World Youth / Cadets Rapid & Blitz Championships

EUR 10,000

World School Championship

EUR 10,000

World Seniors Τeam Championship

EUR 5,000

World Seniors Championship

EUR 5,000

5.2 In addition to events listed in paragraph 4.1 of the present Appendix 2, FIDE may organize other events including, but not limited to, World Amateurs Championship, World Cities Championship, World Corporate Championship, as well as various online championships. Deposit fees for these events shall be approved by FIDE Council based on proposals by the Treasurer.

5.3 The deposit fees must be received by FIDE within the timeframe specified in particular event regulations. If an organizer fails to pay the deposit fee by the prescribed deadline, FIDE may at its sole discretion revoke the right to organize the event and open another bidding procedure for the event in question.

5.3 When the event has been successfully concluded according to the bid and the regulations, the deposit fee shall be credited to the account of the organizing member federation or refunded.

5.4 If the organizing member federation cancels, or otherwise fails to organize the event, FIDE will retain the deposit fee. In addition, the FIDE Council may consider other sanctions against the organizing member federation, including prohibition to organize FIDE events for a period of up to 5 years.

6. Olympiad

6.1 The organizer of the Olympiad shall pay FIDE at the minimum the following fees:

EUR 350,000 – licence fee to organize the Olympiad

EUR 300,000 – the internet rights to the Olympiad (this payment includes the supply and cost of all server PCs, electronic chess equipment, clocks and manpower to operate the system)

EUR 250,000 – all other commercial rights.

6.2 Olympiad organizer shall issue in favour of FIDE a bank guarantee or deposit in escrow for the total amount of EUR 2,000,000 based on the following schedule:

  • issuance of the first tranche of the bank guarantee or deposit in escrow for the sum of EUR 300,000 in favour of FIDE no later than sixty days after the acceptance of the bid by the General Assembly;

  • issuance of the second tranche of the bank guarantee or deposit in escrow for the sum of EUR 600,000 within the period of one year after the acceptance of the bid by the General Assembly;

  • issuance of the third tranche of the bank guarantee or deposit in escrow for the sum of EUR 600,000 within the period of two years after the acceptance of the bid by the General Assembly, but before the beginning of the General Assembly held two years before the Olympiad in question;

  • issuance of the fourth tranche of the bank guarantee or deposit in escrow for the sum of EUR 500,000 bringing the total sum of the bank guarantee or deposit in escrow to EUR 2,000,000 within the period of three years after the acceptance of the bid by the General Assembly.

6.3 The bank guarantee or deposit in escrow, issued to FIDE under and by virtue of regulation 6.2 above, must be accepted as valid by FIDE`s bankers.

6.4 In addition to a bank guarantee or deposit in escrow, the Council has the right to accept other types of guarantees.

6.5 At any time, the deposit fee, the bank guarantee or deposit in escrow, or any portion of the bank guarantee or deposit in escrow, or any other guarantee issued in favour of FIDE shall be forfeited to FIDE if the applicant is in breach of the schedule of payments set forth in paragraph 6.2 of the present Appendix above or fail to meet their obligations as organizers of the Olympiad.

 

APPENDIX 3

Development Levels

1. The criteria for Development Levels shall be determined by Council.

2. The Council may from time to time review criteria based on the economic prosperity of various countries and their levels of chess development.

3. The list of member federations by development levels shall at all times be published on FIDE website: https://pdc.fide.com/fide-development-levels/

 

APPENDIX 4

Travel Expenses Policy

1) All business travel must be pre-approved by the Treasurer.

2) For the avoidance of doubt, the Treasurer’s approval prior to each business trip is required even if such trip was provided for in the annual budget.

3) The Treasurer, at his / her sole discretion, may grant certain FIDE officials and employees general pre-approval of business trips during a year. Such general pre-approval shall be subject to ceiling and shall be re-confirmed for each year.

4) Travel arrangements shall be made by the FIDE Secretariat or by the traveler after the approval by the Treasurer.

5) Upon completion of business trip(s), the person who incurred expenses shall submit expense claim supported by a copy of the original tickets, hotel and restaurant receipts, and other relevant documentation confirming the expenses.

6) Expenses incurred in a foreign currency shall be reimbursed using the exchange rate of the day when the expense occurred, or the rate shown on the credit card statement.

7) Expenses guidelines

7.1 Transportation

As a general rule, FIDE will provide or reimburse economy class (air) or second class (rail) tickets, unless the Treasurer gives prior approval for higher class of travel.

The cost of business travel by taxi will be reimbursed on condition that the use of public transport is not suitable under the circumstances.

7.2 Accommodation and meals

As a general rule, the following shall be the limit of expenses:

Position

Hotel (per night)

Daily meals allowance

President

No limit

Subject to receipts

PB Members

Euro 150

Euro 100

MB members

Euro 150

Euro 100

Commission

Euro 150

Euro 100

Consultant/Staff

Euro 100

Euro 100

The Treasurer may, at his / her sole discretion, to grant higher limits of expenses taking into account such factors as the level of prices in particular cities, representation considerations, etc.

7.3 Telecommunications

As a general rule, FIDE will not reimburse costs of mobile carriers / internet providers incurred during business trips. However, the Treasurer may decide, upon his / her own discretion, to reimburse telecommunication expenses of certain frequently travelling officials and employees, or grant them a lumpsum of up to 500 per year to cover their telecommunication expenses.

 

APPENDIX 5

Procurement Policy

The procurement of goods and services shall be conducted in a manner that is based on the principles set out below.

Competition

Procurement shall be carried out on a competitive basis to the maximum practical extent.

Impartiality, Transparency and Accountability

Procurement shall be conducted in an impartial, transparent and accountable manner. In ensuring impartiality, potential suppliers of goods and / or services shall be afforded equitable treatment and their offers shall be evaluated based on their legal, technical and financial abilities.

Value for Money

Procurement shall be conducted with the aim of obtaining value for money. In determining what represents value for money, due consideration shall be given to factors such as:

  • the direct and indirect costs of the goods/services over the whole procurement cycle;

  • the quality and fitness for purpose of the goods/services to be procured;

  • the proposed supply time-frame for the goods/services;

  • the performance history of each prospective supplier and the strategic importance and/or risks of engaging particular suppliers;

  • the appropriateness of contracting options (for example, contract extension options); and

  • the potential risks associated with the procurement of the goods/ services.

Collective Approval of Large Procurement Contracts

Any procurement of goods and services that have value above EUR 20,000 shall be approved by the Procurement Committee. The Procurement Committee shall comprise three persons appointed by FIDE President, and make decisions by majority vote.